Job Overview.

Experience: 1-2 Years Years Sector: Qualified Accountant

A+F Recruitment have partnered with a legal firm who are currently hiring for a Finance Operations role based in their Dublin office!

Profile:
In this role, you will provide the accounts function for the Dublin office, including tasks such as billing, accounts payable, and client accounts. You will be responsible for transitioning to e-billing and paperless billing by late 2023. You must maintain key internal relationships with the Dublin Partners and other timekeepers, other regional billing and accounts groups, the Firmwide Accounting/Finance team, the AML team, the Director of Administration, the legal secretaries, and the administrative support staff.

Abilities and desired qualities:

Minimum 2/3 years legal accounts experience essential
Previous legal billing experience desirable
ACCA or ACA qualifications preferable
Legal cashiering qualification
Knowledge of the Solicitors Accounts rules, Anti-Money Laundering Regulations & VAT

Responsibilities:
Finance Operations duties include but are not limited to:

Accounts Payable:

Processing of AP invoices via the Basware system and posting to Elite Enterprise
Dealing with AP invoices and ensuring they are paid on time
Processing bank payment runs
Input and production of nominal cheque/electronic payment requests
The processing of bank transfers
Processing of travel and other expenses
Dealing with enquiries from fee earners, other staff members and 3rd party suppliers/vendors
Taking up, dealing with and resolving any issues with the Office account bank
The administration and reconciliation of petty cash
Dealing with the HR department when adhoc Payroll payments are made
Dealing with VAT queries when required
Ad hoc Financial Reporting

Client Account Cashiering:

Assisting in the compliance of Solicitor’s Accounts Rules
Keeping track of all client account banking on a daily basis and managing/posting transaction on the accounts system
Recording all transactions
Processing electronic payments from the client account,
Processing of bank transfers
Regular meeting with the firm’s partners regarding the status of client account balances etc.
Monthly Client account bank reconciliations
Assisting with the annual audit carried out by external auditors
Liaising with the AML team as and when required
Dealing with enquiries from fee earners and other staff members
Dealing with enquiries and payments from clients
Taking up, dealing with and resolving any issues with the Client account bank

Client Billing:

Account Reconciliations and investigations for any discrepancies
Processing transactions
General cashier functions and administration duties
Dealing with creditors and debtors, Chasing up monthly bills with appropriate Partners
Client invoicing and credit control queries
Daily Cashiering, banking, and ad hoc cheques
Producing when required, Monthly, quarterly, and yearly reports
To process the Firm’s bills from Elite Enterprise utilising Elite pro-formas in a timely, organised and efficient manner
Produce through Elite Enterprise drafts, bills & credit Notes in compliance with procedures, in conjunction with the billing
Provide help desk support for fee-earners/secretaries in the creation of bills
Monitoring bill production with strict compliance with the firm’s procedures, ensuring that all Alternative Fee Arrangements are adhered to and correctly identified on Elite Enterprise, and where necessary, to consult with the Director of Administration.
Distribute finalised bills to appropriate departments and maintain the bill filing within the accounts department
Produce missing/pending time reports and process instructions received
Provide training and support to other members of the firm on billing, paperless pro-forma and e-billing