Job Overview.

Experience: 3-5 YearsSector: General Accounting

Office Administrator/ PA
 
My client is seeking a dynamic Office Administrator/Admin Assistant to join their Dublin West based team. The purpose of this role is to provide high-level administrative support to the General Manager and the senior management team in Ireland, ensuring the smooth functioning of their daily activities and contributing to overall organizational efficiency. This position requires a proactive and organized professional who can handle a wide range of responsibilities with discretion and attention to detail.

Responsibilities:
 

  • Schedule and coordinate appointments, meetings, and travel arrangements (flights, accommodation, ground transportation) for the General Manager and the Irish senior management team and manage expenses submission.
  • Manage incoming calls and divert them to the appropriate function if needed.
  • Attend meetings, take minutes, and follow up on action items as required.
  • Coordinate CEO and international senior management team’s visits with HR and relevant functions.
  • Maintain a high level of confidentiality regarding sensitive information and exercise discretion when dealing with confidential matters.
  • Liaise with international administrative assistants for the coordination and management of events.
  • Manage inbound and outbound correspondence, organize couriers collection to support the team.
  • Manage stationery and items of company use, order, monitor and maintain office and kitchen equipment and supplies.
  • Assist with smaller projects and company events if other departments request it, as approved by the General Manager.
  • Data entry, photocopying / scanning.
  • Organize catering as needed.
  • Coordinate the need for repairs, adjustments, backup parts of office equipment.
  • Maintain the office to the highest health & safety standards.

 
Qualifications:
 

  • Minimum of 3-5 years of office administrative experience
  • Effective time management and organizational skills with a high level of attention to detail
  • Excellent interpersonal skills and ability to communicate effectively in writing and verbally
  • Proficient in Word, Excel and Microsoft Office/ Dynamics 365
  • Experience in travel booking and management
  • Ability to manage multiple stakeholders and competing priorities
  • Initiative, creativity, prudence and proactivity.
  • Service oriented
  • Shows initiative and must be reliable
  • Able to work independently and as a team player
  • Adaptable and flexible
  • Communication, interpersonal and management skills.

Please reach out to sarah.kelly@afrecruitment to learn more about this opportunity

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